Legal
How we use artificial intelligence
AI is now part of how we work, as it is for most of the businesses we advise. The people we work with deserve a clear account of how we use it, where we draw the line, and how we protect the information you trust us with.
Last updated: 13 November 2026
This page applies to Aldemis Partners Limited ("Aldemis", "we", "us") and to the consultants and subcontractors who work with us.
1. Our approach
We use AI to make our work faster and more thorough, never to replace the judgement our clients engage us for. Four principles guide how we do it.
- People remain accountable. Every piece of advice, document or code we deliver is reviewed by a member of our team, who is responsible for it as if it had been produced without AI.
- Your information stays protected. We only use AI tools that keep your data confidential and do not use it to train their models.
- We are open about it. If you want to know whether or how AI was used in work we have done for you, just ask.
- You stay in control. If you would prefer that we do not use AI on your work, or on particular information, we will respect that.
2. How we use AI
In practice, we use AI tools to help with:
- Research and analysis. Summarising documents, comparing options and testing our thinking before we form a view.
- Drafting. Producing first drafts of proposals, reports, presentations and correspondence, which our team then reviews, corrects and completes.
- Software development. Using AI-assisted coding tools to write, review and test code. All code is reviewed and tested by our engineers before it is delivered.
- Meeting notes. Recording, transcribing and summarising meetings so that actions and decisions are captured accurately, as described in section 5.
- Running our business. Administration, scheduling, marketing content and similar internal tasks.
We also advise clients on how to adopt AI responsibly, and the standards on this page are the same ones we recommend to them.
3. What we do not do
- We do not put confidential or personal information into free or consumer versions of AI services.
- We do not use your information to train or fine-tune any AI model, and we only use providers that commit not to do so either.
- We do not use AI to make decisions that have legal or similarly significant effects on individuals without meaningful human involvement.
- We do not present AI-generated material as expert advice without it having been reviewed by a qualified member of our team.
4. The tools we use
We use established AI services on business or enterprise terms, under which the provider keeps customer content confidential, applies appropriate security measures and does not use it to train its models. At the time of writing these include Anthropic's Claude, OpenAI's ChatGPT and Fireflies.ai for meeting notes. We review the tools we use, and their terms, from time to time, and we will tell you on request which tools we have used on your work.
5. Meetings and call recordings
We sometimes use an AI notetaker to record, transcribe and summarise meetings and calls. When we do, it joins as a visible, named participant, so you will always be able to see that it is there. If you would rather it was not used, just say so at any point and we will stop it for the rest of the meeting, and if you ask us we will delete the recording and transcript. Recordings, transcripts and summaries are treated as confidential and kept only as long as we need them.
6. Your personal data
Where personal data is processed using AI tools, we handle it in line with the UK GDPR, the Data Protection Act 2018 and our privacy policy. AI providers act as our processors under contracts that require them to keep the data secure and confidential. Some providers may process data outside the UK; where they do, we rely on the safeguards required by UK data protection law. You have the same rights over your personal data whether or not AI is involved, and you can exercise them by contacting us.
7. Working with our clients
Our client, subcontractor and confidentiality agreements include specific terms on AI use, so the commitments on this page are contractual as well as a statement of intent. Clients can ask us not to use AI tools on their work, or on particular information, at any time. Where that affects timescales or cost, we will agree any changes with you first.
8. Accuracy and limitations
AI tools are useful, but they make mistakes, sometimes confidently. That is why nothing we deliver relies on AI output alone: our team checks facts, tests code and applies their own judgement before anything reaches you. If you think we have got something wrong, please tell us and we will put it right.
9. Changes to this policy
AI is moving quickly, and so will our use of it. We will update this page when our practices change, and the date at the top will show when it was last revised.
10. Contact us
If you have any questions about how we use AI, please contact us at contact@aldemis.com.
Aldemis Partners Limited, registered in England and Wales (company number 17130393). Registered office: Floor 3, 86–90 Paul Street, London, EC2A 4NE. ICO registration number: C1963166.